18–24 months before
Define region, season, guest range and budget. Shortlist venues using total logistics rather than photographs alone. For a highly requested weekend, large guest list or specific venue, this is a reasonable time to enquire and hold dates.
12–18 months before
Sign the venue after checking inclusions, sound limits, weather backup and payment terms. Secure the planner, photographer and entertainment if those choices matter strongly. Send save-the-dates once the date and location are genuinely secure.
9–12 months before
Build the guest travel page, shortlist accommodation zones and plan transport. Develop the visual direction, menu questions and welcome-event outline. Avoid promising a hotel rate or flight arrangement that is not contractually available.
6–9 months before
Confirm ceremony structure, key suppliers, stationery information and the guest RSVP system. Begin welcome gifts and favours when custom production or local sourcing requires lead time. Test any item that must withstand heat or travel.
3–6 months before
Collect confirmed guest travel information, refine coach routes and complete the document process according to municipal instructions. Finalise menus, access needs, children’s arrangements and the wet-weather plan.
Final month
Freeze one master guest list and distribute controlled versions to the venue, transport provider and gifting team. Reconfirm delivery windows, room lists, supplier contacts and decision authority. Keep original legal documents in hand luggage.
Information is editorial and intended for planning. Legal requirements, fees, availability and supplier terms can change; verify them directly with the relevant municipality, venue or supplier before relying on them.
Frequently asked questions
Is one year enough to plan a Cyprus wedding?
Often yes, especially with flexible dates and a manageable guest list. Choice may be tighter for popular weekends, distinctive venues and in-demand suppliers.
When should we send save-the-dates?
Destination guests need more notice than local guests. Send them after the venue and date are contracted, with the region and realistic travel information.
Should legal documents be prepared far in advance?
No. Many documents have issue-date limits. Obtain the municipality’s current instructions first and prepare each item within the accepted window.