A reliable five-part structure

  1. Welcome guests to Cyprus and thank them for coming.
  2. Add one personal sentence about why their presence matters.
  3. Set the tone for the weekend.
  4. State the next event and where to find updates.
  5. Sign with the names you naturally use.

Elegant and warm example

Welcome to Cyprus.

It means more than we can say to have you here for this celebration. Thank you for travelling to share a place and a weekend that have become so special to us.

We hope the days ahead feel joyful, relaxed and full of beautiful memories. Our first gathering begins at [time] on [date] at [location]. The enclosed card has the details you will need.

With love,
[Names]

Relaxed destination-wedding example

You made it! Welcome to Cyprus—and thank you for coming all this way to celebrate with us.

Settle in, find something cold to drink and enjoy the island. We will see you at [event] at [time]. Everything else you need is in this pack, and [contact name/number] can help with questions during the weekend.

We are so happy you are here.
[Names]

Family-centred example

Welcome to Cyprus, and welcome to our wedding weekend.

Having our families and favourite people together in one place is the part we have looked forward to most. Thank you for the journey, the support and all the memories that brought us here.

Please make yourselves at home. We begin with [event] at [time], and cannot wait to see you there.

With all our love,
[Names]

Practical information to include

Keep the note emotional and the logistics scannable. Add the next event, transport pickup, a wedding contact, your website or QR code and any urgent venue guidance. Do not print details that remain uncertain.

What to avoid

  • A long retelling of your relationship before the useful information.
  • Vague phrases such as “transport will be arranged” without a time or location.
  • Several phone numbers with no explanation of who handles what.
  • Jokes or idioms that may confuse an international guest group.
  • Very small type chosen only to fit too much copy on one card.

How to make it feel personal

Reference the shared journey, the setting or what you hope guests enjoy. Hand-signing can be lovely for a smaller group; for a larger wedding, a well-written printed note is still personal. Add individual names only if your delivery list is stable enough to avoid errors.

Frequently asked questions

How long should a welcome letter be?

Around 100 to 180 words is usually enough for the personal message. Put the detailed itinerary on a separate card or page.

Should it mention the welcome bag contents?

Only when an item needs explanation, contains allergens or has a story worth telling. A concise contents card may be clearer.

Can we use a QR code instead of printed details?

Yes, but keep the next event and an emergency contact visible without requiring a phone signal or scan.